Vail HQ Charity Craft Fair Vendor Info
[Video Guide on HOW TO Register as a vendor]
Event Website: CharityCraftFair.com
Event Location: Vail HQ | 32115 Temecula Pkwy, Temecula, CA 92592
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Saturday, 9/7 | 5P-9P – OPEN
Saturday, 10/27 | 4P-8P – Pending
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Event & Vendor Details
| Expected Detail: | Family Friendly event with lots of fun activities for kids! Expected crowd of 500~700 people. |
| Vendor Type & Cost: | Full Size Booth: Typical booth space is 10×10′, Canopy Allowed | $39~45 vendor donation required to apply | Registration fee goes up to $50 one week prior to the event, so Apply EARLY! | Food vendor donation is $40 but must get approval first (we’ll hold your spot for 2 days after approval)
Total 30 booths will be available as pictured below.
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| Vendor Fee/Donation: | Vendor fee/donation is non-refundable.
Please read all terms on this page carefully & make sure you can attend the event before applying. If what you do is not listed within ‘Types of Vendors Allowed’, please ASK/comment below to make sure your application will be accepted BEFORE making a deposit & applying. If you’re not 100% sure if you’d be accepted, please search / ask using comment forms below before applying. |
| Types of Vendors Allowed: | All types of Craft & Boutique Vendors are welcome. We do allow MLM / Independent Consultants but there should be NO recruiting on site. We only allow one vendor per brand.
This is Family Friendly, Kids Centered event and typically vendors cater to Kids (books, toys, & etc) gets busy as well as those that appeal to family as we do get hundreds of kids with parents visiting our events. Sorry, we currently do not allow CBD or Vitamins at Vail Event at this moment. No vendors with political, religious or similar focus would be accepted as we try to create event where everyone is welcome. IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below. |
| Food & Drinks Vendors: | Pre-packaged food (cottage license or similar) & drinks along with certain limited number of food vendors are allowed with prior approval. (see below) |
| Selection Process: | Only one vendor of each brand will be permitted in order to prevent conflict. If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve. The organizer has the right to select vendors as they see fit to the particular event. |
| Vendor Space: | You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc. All tables much have tablecloth.
For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage) We HIGHLY RECOMMEND bringing Battery Powered lights. All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard. |
| Setup Time: | Setup starts at 2 Hour Prior to the Event Start Time. All Booths must be show ready by 20 Min prior to the event! |
| How to Apply: | Click on link below for the date you want to apply. EACH event will require a separate application. When applying to be a vendor, you will be required to pay your vendor fee. Afterward, please follow instruction listed on the email receipt you get for making a deposit. Otherwise all deposit is non-refundable.
Once you apply & get accepted, you’ll get group emails to gain access to ‘SERVICE KIT’ where you can complete contract and get event details for vendors. |
| Questions? | Have a question that’s not covered on this page? Not sure if you’d be an approved vendor? ASK using Q&A / Discussion at the bottom of the page. We check Q&A section daily and be sure to give you an answer. But please do search & read through these page as we do our best to cover all topics on this page. Thank you. |
Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)
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Food/Drink or Activity vendor? Please reach out to us here (Select Food / Drink Vendor for an Event + send us link where we can see your product for approval)
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Interested in #2 spot? (15×10 space), reach out here to get approval & instruction. For all other spots, please use apply link above.
Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates. If you apply for a Brand that’s already on the list, you will be auto-rejected. If there’s vendor that’s similar to what you do, please check with us first using comment section below. If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed. After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process.
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Apply for October 27th Event
Interested in #2 spot? (15×10 space), reach out here to get approval & instruction. For all other spots, please use apply link above.
Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates. If you apply for a Brand that’s already on the list, you will be auto-rejected. If there’s vendor that’s similar to what you do, please check with us first using comment section below. If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed. After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process.
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We’ll either make announcement of selection status via email or Meetup Event page using comments. If you are selected, you typically will get a response from us within 2~3 days. Please check SPAM folder.
Important!
- CRITICAL: Add ccf@clearcharity.org and inquiry@clearcharity.org to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything on inbox)
- How to check STATUS of your application: Vendor List BELOW is the Most Current information we have available. Once your application has been received / reviewed, you will notice change in the status. And it’ll move to ‘CONFIRMED’ list once you are confirmed. Once you are confirmed, you will get an email to the email address used to register with to finish the vendor application process. You will have a 2 day window to complete next step to reserve your spot. If you do NOT respond in those 2 days, your space may given away and you will NOT get a refund of initial deposit. Please be sure to enter CORRECT email address & check SPAM folder. This email will come from ccf@clearcharity.org or inquiry@clearcharity.org
- Please Do Not call our office to inquire about vendor info or status. Our office team do not have any vendor related info beside what is listed here
- Questions? Please read / search this page first and if it’s not answered, please use comment below for any questions you might have. We do check Q&A section regularly.
Thank you for considering becoming a vendor. Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.
Click here for more info on Diaper Aid program
Check out Pictures from PREVIOUS event
Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise. Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you. We reserve right to refuse or cancel vendor at any time for any reason. If we cancel your registration, we will provide you with full refund on vendor donation. Otherwise your vendor donation is non-refundable once submitted.
9/7/19 Confirmed Vendors
Status | Vendor Name | What type of craft / products do you offer? |
|---|---|---|
| Accepted, Pending Contract | Color street | Nail strips |
| Accepted, Pending Contract | Dot Dot Smile (Dresses in Wonderland) | Children's dresses |
| Accepted, Pending Contract | Adam Stone | Children's Painting |
| Complete | Mayra Rabolli - Scentsy | Warmers, Wax, Diffusers and Oils |
| Complete | Paparazzi All That Glitters by Melody | Jewelry |
| Accepted, Pending Contract | Pampered Chef | Kitchen tools and helpers |
| Accepted, Pending Contract | Usborne Books & More | Children's books |
| Food - Accepted, Pending Contract | The Snack Shack | Shave Ice/Lemonade/Bubble Tea/Concession Stand |
| Accepted, Pending Contract | Oils & Orchards | handmade crystal jewelry, wellness products for bath and body, home, garden and pets, smudge supplies, reef safe sun lotion, plant-based body lotion and seasonal home decor items. |
| Accepted, Pending Contract | From The Heart Design | handmade wood children's puzzles |
| Food - Accepted, Pending Contract | Mrs. Paltinean Macarons | Macarons /cookies |
| Accepted, Pending Contract | Scout & Cellar | We sell clean-crafted wine that is grown naturally and bottled consciously. I would provide information about the product and have order forms for products to be shipped directly to customers. I will also have a raffle for a free bottle of wine and tastings. |
9/7/19 PENDING Vendors
Status | Vendor Name | What type of craft / products do you offer? |
|---|---|---|
| 9 out of 14 taken | Main Stree Booths | Updated 8/16 |
| 4 out of 16 taken | Standard Booths | Updated 8/14 |
| Pending Approval | RUE Kitchen | Cookies, peanut brittle, popcorn, gummy bears |
10/27/19 Confirmed Vendors
Status | Vendor Name | What type of craft / products do you offer? |
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10/27/19 PENDING Vendors
Status | Vendor Name | What type of craft / products do you offer? |
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Have Questions? Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)
Hello, I have written my own children’s book and would like to be a vendor at this event to help market/sell it. I see you have Usborne books and I do not believe there would be a conflict but I would like to be sure before I pay the deposit.
Thank you!
can you send us a link to your book for us to check out? Thank you.
https://www.amazon.com/s?k=the+maybe+magnificent+day&sprefix=the+maybe&ref=nb_sb_ss_i_0_9
https://m.facebook.com/themaybemagnificentday/
Rhonda, sorry for the late reply as I was out sick for couple days. We’d love to have you join us! And would you like to do a short reading with us as well?
Thank you so much for responding Jay! Do I need to get a seller’s permit? If so, I might need to apply for the September event.
Vendors are responsible for making sure you’re up to all the codes & etc. But fyi you can apply & get seller’s permit on the same day online. 🙂
Ok I will apply online. Thank you!
Hi, I make and sell beaded bracelets. Do you still have space left for that category?
Thank you!
Yup, you should be good to go.
Hi, I’m interested with Chalk Couture for 8/10.. Please let me know if it is available. Thank you.
For this brand, you can sign up as long as there’s not another vendor under that brand on the list. I don’t believe there is as of now.
Hello, I am interested in being a vendor for this event. I sell custom fleece blankets and custom beaded jewelry.
we’d love to have you & would approve when you sign up. 🙂
Hello,
Wondering if all the food vendor spots are filled before I apply. I’m a home-based baker and have my license with the county. I would be selling prepackaged baked goods.
Thank you
Vanessa
for baked goods, please follow process for ‘Food Vendors’ near application link. Thank you.
I sell kites, toys and light up novelty items. Is that acceptable?
Yup, kids books & toys are always welcome!
I teach piano lessons. Would it be accepted to have a music booth and set up a digital keyboard for kids to try out?
Melanie, thanks for following our process & asking here first. Yes, we think this could be an interesting combination and you would be accepted.
Are you accepting desserts? Packaged treats?
if you sell food/baked goods, please search ‘Food Vendor’ on this page and reach out to us to be pre-approved to register.
Thank you.
I would love to be apart of this. What do I need to do. I sell ore packaged treats. Desserts.
ore? if you sell food/baked goods, please search ‘Food Vendor’ on this page and reach out to us to be pre-approved to register.
Thank you.
I am trying to find the link to sign up to be a vendor but don’t see it anywhere on here! Maybe you already have a DotDotSmile girls Twirly Dress vendor for the 9/7 Event, I don’t see a List for that one yet. I see you do for the Aug Event. I would love to come in Sept!!
Hi there, you can apply to available event by clicking on ‘Apply…’ link. Take a look at our tutorial video on how to become a vendor at our event: https://youtu.be/37pziS5jqlk
Thank you.
You’ve mentioned there is electricity for one main light. We have bulb string lights. Is that acceptable?
Hello Carrie, so we do provide electricity for your main light but we require those to be either CFL or LED in order to make sure we all have electricity to share. Also, it may be easier for you to find LED lights with batteries. We typically use battery powered lights for all our light source as it’s easier to manage, fyi.
Are you still looking for sweet treat vendors for July 6th? What do I need to do if so?
Yes we are. Message us here: https://clearcharity.org/contact-us And please include what you sell along with link that has pictures for approval. Thank you.
Where is the application? I paid $45 for the event and never got a link for the application. I did get a receipt.
I see that you found the link in the donation receipt. 🙂
what else do I need to do to complete this application.
You need to complete service kit using link and password sent to you via email. Thank you.
Snowie Icy Desserts would love the opportunity to participate in this event. Please let us know if you have a vending opportunity for our Hawaiian Shaved Ice business. Thank you
Gisselle
951-216-8252
Hello! Thank you for reaching out, please use this link to contact us and we can discuss further: https://clearcharity.org/contact-us
Are premium booths still available for 7/6?
Yes!
Do you furnish Electric if we need to bring lights?
Interested in July and Aug events. I do Mary Kay
Yes, there is electricity provided for each vendor to plug in 1 main light. You’ll need to bring your own extension cable, surge protector & carpet/door mat to cover exposed wires.
Are premium booths still left?
Hi there, it helps to specify which one. But both have some premium booths left
Great, I’m looking at both dates
How many attendees do you usually have?
Last event we had in May, we had about 500 people there at the event.
Insurance needed? Permit needed?
As long as you’re not selling something that’s considered high risk, you can sign wavier. Health Permit is needed if you’re selling food item.