Vail HQ Charity Craft Fair Vendor Info

 

[Video Guide on HOW TO Register as a vendor]

 

Event Website: CharityCraftFair.com

Event Location: Vail HQ  |  32115 Temecula Pkwy, Temecula, CA 92592

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Sunday, 10/27 | 4P-8POPEN
Halloween Edition – You’ll be encouraged to decorate your booth & have candies to hand out
FB Event Page: https://www.facebook.com/events/412344922742298/

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Would you like a notification when registration begins?
Join our Meetup Group to get notified on next event!

 

Event & Vendor Details

Expected Detail: Family Friendly event with lots of fun activities for kids!  Expected crowd of 500~700 people.
Vendor Type & Cost: Booth space is 10×10′ unless otherwise noted | Canopy or umbrella allowed | Registration fee goes up one week prior to the event, so Apply EARLY!  |  Food vendor & must get approval first (we’ll hold your spot for 2 days after approval)

Total 29 booths will be available as pictured below.

10/27 Halloween Fun, Family Faire by Clear Charity Vendor Donation
$45 for Standard Booths | $60 for Main Street Booths ($80 for #3 space) | Late Registration for all booths at the last week (TBD)

All Vendor Donation goes to Diaper Aid of Southern California Program to provide Diapers for families in need!

Vendor Fee/Donation: Vendor fee/donation is non-refundable. 

Please read all terms on this page carefully & make sure you can attend the event before applying.  If what you do is not listed within ‘Types of Vendors Allowed’, please ASK/comment below to make sure your application will be accepted BEFORE making a deposit & applying.
– If vendor cancels 30 days prior to the event, vendor will receive a 50% credit toward another event.
– If you get approved for a refund due to unique circumstance not listed on this page, you will be entitled a refund minus a 10% transaction fee. We require all vendor fees to be paid upon application.  Please look out for your email receipt for next steps.  And you can check your status in below vendor list on this page.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below, please include link where we can see the product/services you offer.

Types of Vendors Allowed: All types of Craft & Boutique Vendors are welcome.  We do allow MLM / Independent Consultants but there should be NO recruiting on site.  We only allow one vendor per brand.

This is Family Friendly, Kids Centered event and typically vendors cater to Kids (books, toys, & etc) gets busy as well as those that appeal to family as we do get hundreds of kids with parents visiting our events.

Sorry, we currently do not allow CBD or Vitamins at Vail Event at this moment.

No vendors with political, religious or similar focus would be accepted as we try to create event where everyone is welcome.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below.

Food & Drinks Vendors: Pre-packaged food (cottage license or similar) & drinks along with certain limited number of food vendors are allowed with prior approval. (see below)
Selection Process: Only one vendor of each brand will be permitted in order to prevent conflict.  If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve.  The organizer has the right to select vendors as they see fit to the particular event.
Vendor Space: You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc.  All tables much have tablecloth.

For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage)  We HIGHLY RECOMMEND bringing Battery Powered lights.  All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard.

Setup Time: Setup starts at 2 Hour Prior to the Event Start Time.  All Booths must be show ready by 20 Min prior to the event!
How to Apply: Click on link below for the date you want to apply.  EACH event will require a separate application.  When applying to be a vendor, you will be required to pay your vendor fee.  Afterward, please follow instruction listed on the email receipt you get for making a deposit.  Otherwise all deposit is non-refundable.

Once you apply & get accepted (listed below) you’ll get group emails to gain access to ‘SERVICE KIT’ where you can complete contract and get event details for vendors.

Questions? Have a question that’s not covered on this page?  Not sure if you’d be an approved vendor?  ASK using Q&A / Discussion at the bottom of the page.  We check Q&A section daily and be sure to give you an answer.  But please do search & read through these page as we do our best to cover all topics on this page.  Thank you.

 

Apply to be a vendor

Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)

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Food/Drink or Activity vendor?  Please reach out to us here (Select Food / Drink Vendor for an Event + send us link where we can see your product for approval)

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Apply for October 27th Event

Interested in #2 spot? (15×10 space), reach out here to get approval & instruction.  For all other spots, please use apply link above.

Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates.  If you apply for a Brand that’s already on the list, you will be auto-rejected.  If there’s vendor that’s similar to what you do, please check with us first using comment section below.  If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed.  After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process. You can check your application status LIVE below using Confirmed Vendor List

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We’ll either make announcement of selection status via email or Meetup Event page using comments.   If you are selected, you typically will get a response from us within 2~3 days.  Please check SPAM folder.

 

Important!

  • CRITICAL: Add ccf@clearcharity.org and inquiry@clearcharity.org to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything on inbox)
  • How to check STATUS of your application: Vendor List BELOW is the Most Current information we have available.  Once your application has been received, it will be listed below PENDING list automatically.  Once approved, it’ll move to ‘CONFIRMED’ vendor list.  Once you are confirmed, you’ll be included in group email we send to all approved vendors for next steps such as Service Kit & Contract.  You MUST complete Contract to be assigned a booth space.  This email will come from ccf@clearcharity.org or inquiry@clearcharity.org
  • Please Do Not call our office to inquire about vendor info or status.  Our office team do not have any vendor related info beside what is listed here
  • Questions?  Please read / search this page first and if it’s not answered, please use comment below for any questions you might have.  We do check Q&A section regularly.

 

Thank you for considering becoming a vendor.  Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.

Click here for more info on Diaper Aid program

 

Check out Pictures from PREVIOUS event

 

Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise.  Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you.  We reserve right to refuse or cancel vendor at any time for any reason.  If we cancel your registration, we will provide you with full refund on vendor donation.  Otherwise your vendor donation is non-refundable once submitted.

 

Confirmed Vendor Listing


 

10/27/19 Accepted Vendors

Status
Vendor Name
What type of craft / products do you offer?
Approved, Pending ContractColor Street with Amberlyn FreyEasy application Nail strips
Approved, Pending ContractLotus & LionHandmade gemstone jewelry
Approved, Pending ContractScentsyWax, Warmers, Diffusers & Oils
Approved, Pending ContractUsborne Books & MoreChildren's books
Approved, Pending ContractPaparazzi Accessories by L.B.G.Jewelry
Approved, Pending ContractTemecula Modern DentistryDental Services - General Dentistry, Pediatric Dentistry, Specialty Dentistry
Approved, Pending ContractOils & OrchardsWe make beautiful hand made malas and vibration jewelry, bath, body, personal care, home, pet, and garden products. Along with the items above we also make products used for your daily wellness and emotional needs. We also make smudge supplies (herbal wands, moon infused Sprays with crystals) We lovingly hand craft seasonal decorative pieces for your home and garden pleasure too!
Approved, Pending ContractDotdotsmileTwirly dresses & boys clothes
Approved, Pending ContractDresses In Wonderland Women's & Children clothing
Approved, Pending Contractby Deni handmade jewelrybeaded bracelets, necklaces and keychains
Approved, Pending Contractpikake & sunSeasonal Home Decor with Canvas, Pom-Poms and Papers
Approved, Pending ContractFrom The Heart DesignChildren's Wooden Puzzles Baby Blankets
Approved, Pending ContractRamirez' Tiers of JoyWe are a bakery that offers different forms of pastries: Scones, Muffins, Breads, Cupcakes, Cookies
Approved, Pending ContractLate Night Vinyl World By Sandra StoverWine glasses, t-Shirts with Vinyl, colored tiles, Vinyl Stickers and so much more.
Approved, Pending ContractNina's Sweet TreatsHomemade Desserts
Approved, Pending ContractMrs. Paltinean Macarons
10/12/2019 14:24:10Jennifer Leopoldhttp://www.wildflowerbowco.com
10/13/2019 13:49:02Desiree http://www.crunchi.com/desireesnowden

 

10/27/19 Vendors waiting for Review & Waitlist

Status
Vendor Name
What type of craft / products do you offer?
11 out of 14 takenMain Street BoothsUpdated 10/08
7 out of 16 takenStandard BoothsUpdated 10/08

 

Have Questions?  Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)

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Stacy VarelaJulie KeeneJennifer LeopoldTonieNina crittle Recent comment authors
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Stacy Varela
Guest
Stacy Varela

Are you still looking for vendors? I would like 2 side by side booths.
1: Creative Creations – Hair bows, Super Hero capes, bubblegum bead necklaces, sports bracelets and other handcrafted children’s items.
2: Style Snaps – Interchangeable Snap Jewelry.

Julie Keene
Guest

Hi I’m a beautycounter (clean makeup and personal care prouducts for the whole family) consultant interested in applying to be a vendor. Please let me know if I should still apply, thank you

Jennifer Leopold
Guest

Hi, I’m interested in your 10/27 event. I sell handmade hair bows. Would I be accepted?

http://www.wildflowerbowco.com

Amber Luly
Guest

Hi ! I would like to sign up for the 10/27 event. I have a boutique offering clothing and accessories for the modern mama and her tribe so I wanted to make sure there won’t be any conflict with the dress vendors listed before applying.

Thanks !
Amber
Love Lesson Clothing

Jay

There’s only one other vendor that does women dress & you can check out her selection here: http://www.dressesinwonderland.com

Nina Crittle
Guest

Hi Are you still accepting food vendors? I am licensed home baker and make truffles, fudge, brownies, cookies etc
Can I apply for Oct 27th

Tonie
Member
Tonie

Hi Nina we have one bakery vendor signed up already. They offer different forms of pastries. If you don’t mind sharing the venue with one other snack vendor then please feel free to sign up!

Nina crittle
Guest

Hi, I haven’t sent in the application. I was going to do that today. I just wanted to make sure it was still ok. I know you said there is another baker and if I didn’t mind, I could be a vendor as well.
Also what are the Main Street Booths? I see vendors pay extra for that.

Tonie
Member
Tonie

Yes it is still okay to sign up. Main Street booths are premium booths that are located on the main walk way of the venue.

reagan55
Member
reagan55

Hi again,
I am on the pending list for a standard.If you Still have open spaces for a main street booth would I be able to upgrade?
Thank you,
Deni

Tonie
Member
Tonie

Hi yes, if you would like to upgrade please send an email to ccf@clearcharity.org with your vendor name and that you would like to upgrade your booth. Thank you

reagan55
Member
reagan55

I sent the e-mail!

Tonie
Member
Tonie

Thank you. You should receive a follow up shortly 🙂

reagan55
Member
reagan55

Thank you!

Idalis
Guest
Idalis

Hello, we own a business that makes pastries, cupcakes, breads, scones, and muffins. Could we apply to attend the vendor events or are we too similar to other booths? We are looking at September and October Events

Tonie
Member
Tonie

Unfortunately, for September we have are full for baked good vendors. We still have openings for the October event. Please sign up.

Aida Rivera-Ramirez
Guest
Aida Rivera-Ramirez

We just signed up and paid. Are food vendors allowed to be in Main Street Booths? If so, can I pay the $15 difference for us to be upgraded?

Jay

Yes, can you please email us at ccf@clearcharity.org with full details and we can make this happen. Thank you.

reagan55
Member

Hi there, I make beaded jewelry and would love participate in this event!

Tonie
Member
Tonie

Only 5 spots left. Please sign up now

reagan55
Member

Done.
Thank you!

Kelly Taylor
Guest

Hi there! I’m pretty sure I’m disqualified because our product is faith based. But figured it doesn’t hurt to let you take a look & let me know😊

Tonie
Member
Tonie

We would love to have you come out to this Saturday’s event. We will be creating the vendor map tonight so if you can sign up ASAP that would be appreciated. Thank you!

Jacqueline Nino
Guest
Jacqueline Nino

sept.7 event- interested joining ,selling handmade bags let me know if still open.. thank you

Jay

Yes, we’d love to have you with us!