Vail HQ Charity Craft Fair Vendor Info


[Video Guide on HOW TO Register as a vendor]


Event Website:

Event Location: Vail HQ  |  32115 Temecula Pkwy, Temecula, CA 92592



Saturday, 12/14 | 4P-8POPEN
 Temecula Chilled – You’ll be encouraged to decorate your booth for a vendor booth contest
FB Event Page:


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Event & Vendor Details

Expected Detail: Family Friendly event with lots of fun activities for kids!  Expected crowd of 500~700 people.
Vendor Type & Cost: Booth space is 10×10′ unless otherwise noted | Canopy or umbrella allowed | Registration fee goes up one week prior to the event, so Apply EARLY!  |  Food vendor & must get approval first (we’ll hold your spot for 2 days after approval)

10/27: Total 29 booths will be available as pictured below.

12/14: Limited vendor spaces available. More details coming soon

12/14 North Pole Fun, Family Faire by Clear Charity Vendor Donation
Standard Booths – SOLD OUT | $75 for Main Street Booths ($95 for #3 space) | $40 APPROVED Food Vendors

All Vendor Donation goes to Diaper Aid of Southern California Program to provide Diapers for families in need!

Vendor Fee/Donation: Vendor fee/donation is non-refundable. 

Please read all terms on this page carefully & make sure you can attend the event before applying.  If what you do is not listed within ‘Types of Vendors Allowed’, please ASK/comment below to make sure your application will be accepted BEFORE making a deposit & applying.
– If vendor cancels 30 days prior to the event, vendor will receive a 50% credit toward another event.
– If you get approved for a refund due to unique circumstance not listed on this page, you will be entitled a refund minus a 10% transaction fee. We require all vendor fees to be paid upon application.  Please look out for your email receipt for next steps.  And you can check your status in below vendor list on this page.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below, please include link where we can see the product/services you offer.

Types of Vendors Allowed: All types of Craft & Boutique Vendors are welcome.  We do allow MLM / Independent Consultants but there should be NO recruiting on site.  We only allow one vendor per brand.

This is Family Friendly, Kids Centered event and typically vendors cater to Kids (books, toys, & etc) gets busy as well as those that appeal to family as we do get hundreds of kids with parents visiting our events.

Sorry, we currently do not allow CBD or Vitamins at Vail Event at this moment.

No vendors with political, religious or similar focus would be accepted as we try to create event where everyone is welcome.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below.

Food & Drinks Vendors: Pre-packaged food (cottage license or similar) & drinks along with certain limited number of food vendors are allowed with prior approval. (see below)
Selection Process: Only one vendor of each brand will be permitted in order to prevent conflict.  If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve.  The organizer has the right to select vendors as they see fit to the particular event.
Vendor Space: You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc.  All tables much have tablecloth.

For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage)  We HIGHLY RECOMMEND bringing Battery Powered lights.  All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard.

Setup Time: Setup starts at 2 Hour Prior to the Event Start Time.  All Booths must be show ready by 20 Min prior to the event!
How to Apply: Click on link below for the date you want to apply.  EACH event will require a separate application.  When applying to be a vendor, you will be required to pay your vendor fee.  Afterward, please follow instruction listed on the email receipt you get for making a deposit.  Otherwise all deposit is non-refundable.

Once you apply & get accepted (listed below) you’ll get group emails to gain access to ‘SERVICE KIT’ where you can complete contract and get event details for vendors.

Questions? Have a question that’s not covered on this page?  Not sure if you’d be an approved vendor?  ASK using Q&A / Discussion at the bottom of the page.  We check Q&A section daily and be sure to give you an answer.  But please do search & read through these page as we do our best to cover all topics on this page.  Thank you.


Apply to be a vendor

Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)


Food/Drink or Activity vendor?  Please reach out to us here (Select Food / Drink Vendor for an Event + send us link where we can see your product for approval)


Click here to send EMAIL to Apply for December 14 Event

Due to limited spacing please email us your vendor information using the link above to be approved. Please include link to your website or sample images of your product(s).

Interested in #3 spot? (15×10 space), reach out here to get approval & instruction.

Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates.  If you apply for a Brand that’s already on the list, you will be auto-rejected.  If there’s vendor that’s similar to what you do, please check with us first using comment section below.  If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed.  After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process. You can check your application status LIVE below using Confirmed Vendor List


We’ll either make announcement of selection status via email or Meetup Event page using comments.   If you are selected, you typically will get a response from us within 2~3 days.  Please check SPAM folder.



  • CRITICAL: Add and to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything in your inbox)
  • How to check STATUS of your application: Vendor List BELOW is the Most Current information we have available.  Once your application has been received, it will be listed below PENDING list automatically.  Once approved, it’ll move to ‘CONFIRMED’ vendor list.  Once you are confirmed, you’ll be included in group email we send to all approved vendors for next steps such as Service Kit & Contract.  You MUST complete Contract to be assigned a booth space.  This email will come from or
  • Please Do Not call our office to inquire about vendor info or status.  Our office team do not have any vendor related info beside what is listed here
  • Questions?  Please read / search this page first and if it’s not answered, please use comment below for any questions you might have.  We do check Q&A section regularly.


Thank you for considering becoming a vendor.  Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.

Click here for more info on Diaper Aid program


Check out Pictures from PREVIOUS event


Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise.  Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you.  We reserve right to refuse or cancel vendor at any time for any reason.  If we cancel your registration, we will provide you with full refund on vendor donation.  Otherwise your vendor donation is non-refundable once submitted.


Confirmed Vendor Listing


12/14/19 Accepted Vendors

Vendor Name
What type of craft / products do you offer?
CompleteAT&TtvFree prizes, Plastic Travel Cups and Chip Clips
CompleteC's D's Hidden Treasures Boutique by Denise & Christina Teething rings, baby bibs, burp cloths, onesies, blankets, hooded towels, purses
CompleteCraftswoman Creations Glittered tumblers
CompleteFace PainterFace Painter
CompleteFairybowsboutiqueHandmade fabric hair bows
CompleteGeorge & Grace Wine JamzJams
CompleteKelly's ToffeeHomemade Toffee
CompleteL & S Creation'sCustom ornaments, shirts, glassware etc
CompleteLaces Custom LodgesBirdhouses and feeders
CompleteLake Shore Learning CenterFree Crafts for Kids
CompleteMoonflower RanchPhotography, Unicorn
CompleteOILS AND ORCHARDSWe make beautiful hand made malas and vibration jewelry, bath, body, personal care, home, pet, and garden products. Along with the items above we also make products used for your daily wellness and emotional needs. We also make smudge supplies (herbal wands, moon infused Sprays with crystals) We lovingly hand craft seasonal decorative pieces for your home and garden pleasure too! I will also have Christmas themed ornaments and home decor items.
CompletePaint TimePaint on a hand drawn stenciled 8x10 canvas to take home for $5
CompletePatty’s Plant MadnessSucculent plants in hanging glass spheres
CompletePopurri Jewelry and accessories
CompleteShort & Sweet Body CareBody Care Products
CompleteSugar Momma’s Cookie Co.Handmade Sugar Cookies
CompleteSugar SkulzPop-up Sugar Art Workshop - Decorate Sugar Snowflake Ornament - $5 - For decoration purpose and not for consumption
CompleteTemecula Modern DentistryDental Services
CompleteXochi The Handmade Boutiquecrochet items, paper crafts, sewn dog bandanas


10/27/19 Vendors waiting for Review & Waitlist – N/A

Vendor Name
What type of craft / products do you offer?
FULLMain Street BoothsUpdated 10/17
FULLStandard BoothsUpdated 10/17


Have Questions?  Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)

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