Vail HQ Charity Craft Fair Vendor Info

 

[Video Guide on HOW TO Register as a vendor]

 

Event Website: CharityCraftFair.com

Event Location: Vail HQ  |  32115 Temecula Pkwy, Temecula, CA 92592

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Saturday, 9/7 | 5P-9P – OPEN

Saturday, 10/27 | 4P-8P – Pending

Would you like a notification when registration begins?
Join our Meetup Group to get notified on next event!

 

Event & Vendor Details

Expected Detail: Family Friendly event with lots of fun activities for kids!  Expected crowd of 500~700 people.
Vendor Type & Cost: Full Size Booth: Typical booth space is 10×10′,  Canopy Allowed | $39~45 vendor donation required to apply | Registration fee goes up to $50 one week prior to the event, so Apply EARLY!  |  Food vendor donation is $40 but must get approval first (we’ll hold your spot for 2 days after approval)

Total 30 booths will be available as pictured below.

Vendor Fee/Donation: Vendor fee/donation is non-refundable. 

Please read all terms on this page carefully & make sure you can attend the event before applying.  If what you do is not listed within ‘Types of Vendors Allowed’, please ASK/comment below to make sure your application will be accepted BEFORE making a deposit & applying.
– If vendor cancels 30 days prior to the event, vendor will receive a 50% credit toward another event.
– If you get approved for a refund due to unique circumstance not listed on this page, you will be entitled a refund minus a 10% transaction fee. We require all vendor fees to be paid upon application.  Please look out for your email receipt plus an email from us for the next steps.  Be sure to check spam folders.  If you do not respond or complete the remaining registration steps within a 48 hour period listed in the registration email, your vendor donation may be considered forfeit.

If you’re not 100% sure if you’d be accepted, please search / ask using comment forms below before applying.

Types of Vendors Allowed: All types of Craft & Boutique Vendors are welcome.  We do allow MLM / Independent Consultants but there should be NO recruiting on site.  We only allow one vendor per brand.

This is Family Friendly, Kids Centered event and typically vendors cater to Kids (books, toys, & etc) gets busy as well as those that appeal to family as we do get hundreds of kids with parents visiting our events.

Sorry, we currently do not allow CBD or Vitamins at Vail Event at this moment.

No vendors with political, religious or similar focus would be accepted as we try to create event where everyone is welcome.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below.

Food & Drinks Vendors: Pre-packaged food (cottage license or similar) & drinks along with certain limited number of food vendors are allowed with prior approval. (see below)
Selection Process: Only one vendor of each brand will be permitted in order to prevent conflict.  If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve.  The organizer has the right to select vendors as they see fit to the particular event.
Vendor Space: You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc.  All tables much have tablecloth.

For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage)  We HIGHLY RECOMMEND bringing Battery Powered lights.  All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard.

Setup Time: Setup starts at 2 Hour Prior to the Event Start Time.  All Booths must be show ready by 20 Min prior to the event!
How to Apply: Click on link below for the date you want to apply.  EACH event will require a separate application.  When applying to be a vendor, you will be required to pay your vendor fee.  Afterward, please follow instruction listed on the email receipt you get for making a deposit.  Otherwise all deposit is non-refundable.

Once you apply & get accepted, you’ll get group emails to gain access to ‘SERVICE KIT’ where you can complete contract and get event details for vendors.

Questions? Have a question that’s not covered on this page?  Not sure if you’d be an approved vendor?  ASK using Q&A / Discussion at the bottom of the page.  We check Q&A section daily and be sure to give you an answer.  But please do search & read through these page as we do our best to cover all topics on this page.  Thank you.

 

Apply to be a vendor

Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)

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Food/Drink or Activity vendor?  Please reach out to us here (Select Food / Drink Vendor for an Event + send us link where we can see your product for approval)

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Apply for September 7th Event

Interested in #2 spot? (15×10 space), reach out here to get approval & instruction.  For all other spots, please use apply link above.

Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates.  If you apply for a Brand that’s already on the list, you will be auto-rejected.  If there’s vendor that’s similar to what you do, please check with us first using comment section below.  If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed.  After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process.

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Apply for October 27th Event

Interested in #2 spot? (15×10 space), reach out here to get approval & instruction.  For all other spots, please use apply link above.

Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates.  If you apply for a Brand that’s already on the list, you will be auto-rejected.  If there’s vendor that’s similar to what you do, please check with us first using comment section below.  If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed.  After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process.

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We’ll either make announcement of selection status via email or Meetup Event page using comments.   If you are selected, you typically will get a response from us within 2~3 days.  Please check SPAM folder.

 

Important!

  • CRITICAL: Add ccf@clearcharity.org and inquiry@clearcharity.org to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything on inbox)
  • How to check STATUS of your application:  Vendor List BELOW is the Most Current information we have available.  Once your application has been received / reviewed, you will notice change in the status.  And it’ll move to ‘CONFIRMED’ list once you are confirmed.  Once you are confirmed, you will get an email to the email address used to register with to finish the vendor application process. You will have a 2 day window to complete next step to reserve your spot. If you do NOT respond in those 2 days, your space may given away and you will NOT get a refund of initial deposit.  Please be sure to enter CORRECT email address & check SPAM folder.  This email will come from ccf@clearcharity.org or inquiry@clearcharity.org
  • Please Do Not call our office to inquire about vendor info or status.  Our office team do not have any vendor related info beside what is listed here
  • Questions?  Please read / search this page first and if it’s not answered, please use comment below for any questions you might have.  We do check Q&A section regularly.

 

Thank you for considering becoming a vendor.  Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.

Click here for more info on Diaper Aid program

 

Check out Pictures from PREVIOUS event

 

Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise.  Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you.  We reserve right to refuse or cancel vendor at any time for any reason.  If we cancel your registration, we will provide you with full refund on vendor donation.  Otherwise your vendor donation is non-refundable once submitted.

 

Confirmed Vendor Listing


9/7/19 Confirmed Vendors

Status
Vendor Name
What type of craft / products do you offer?
Accepted, Pending ContractColor streetNail strips
Accepted, Pending ContractDot Dot Smile (Dresses in Wonderland)Children's dresses
Accepted, Pending ContractAdam StoneChildren's Painting
CompleteMayra Rabolli - ScentsyWarmers, Wax, Diffusers and Oils
CompletePaparazzi All That Glitters by Melody Jewelry
Accepted, Pending ContractPampered Chef Kitchen tools and helpers
Accepted, Pending ContractUsborne Books & MoreChildren's books
Food - Accepted, Pending ContractThe Snack ShackShave Ice/Lemonade/Bubble Tea/Concession Stand
Accepted, Pending ContractOils & Orchardshandmade crystal jewelry, wellness products for bath and body, home, garden and pets, smudge supplies, reef safe sun lotion, plant-based body lotion and seasonal home decor items.
Accepted, Pending ContractFrom The Heart Designhandmade wood children's puzzles
Food - Accepted, Pending ContractMrs. Paltinean MacaronsMacarons /cookies
Accepted, Pending ContractScout & Cellar We sell clean-crafted wine that is grown naturally and bottled consciously. I would provide information about the product and have order forms for products to be shipped directly to customers. I will also have a raffle for a free bottle of wine and tastings.

 

9/7/19 PENDING Vendors

Status
Vendor Name
What type of craft / products do you offer?
9 out of 14 takenMain Stree BoothsUpdated 8/16
4 out of 16 takenStandard BoothsUpdated 8/14
Pending ApprovalRUE KitchenCookies, peanut brittle, popcorn, gummy bears

 

10/27/19 Confirmed Vendors

Status
Vendor Name
What type of craft / products do you offer?

 

10/27/19 PENDING Vendors

Status
Vendor Name
What type of craft / products do you offer?

 

Have Questions?  Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)

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Rhonda
Guest
Rhonda

Hello, I have written my own children’s book and would like to be a vendor at this event to help market/sell it. I see you have Usborne books and I do not believe there would be a conflict but I would like to be sure before I pay the deposit.

Thank you!

Jay

can you send us a link to your book for us to check out? Thank you.

Jay

Rhonda, sorry for the late reply as I was out sick for couple days. We’d love to have you join us! And would you like to do a short reading with us as well?

Rhonda Berryhill-Castaneda
Guest
Rhonda Berryhill-Castaneda

Thank you so much for responding Jay! Do I need to get a seller’s permit? If so, I might need to apply for the September event.

Jay

Vendors are responsible for making sure you’re up to all the codes & etc. But fyi you can apply & get seller’s permit on the same day online. 🙂

Rhonda Berryhill-Castaneda
Guest
Rhonda Berryhill-Castaneda

Ok I will apply online. Thank you!

Deni
Guest

Hi, I make and sell beaded bracelets. Do you still have space left for that category?
Thank you!

Jay

Yup, you should be good to go.

Krysten lee
Guest

Hi, I’m interested with Chalk Couture for 8/10.. Please let me know if it is available. Thank you.

Jay

For this brand, you can sign up as long as there’s not another vendor under that brand on the list. I don’t believe there is as of now.

Linda Dzihan
Guest
Linda Dzihan

Hello, I am interested in being a vendor for this event. I sell custom fleece blankets and custom beaded jewelry.

Jay

we’d love to have you & would approve when you sign up. 🙂

Vanessa Spinaio
Guest

Hello,
Wondering if all the food vendor spots are filled before I apply. I’m a home-based baker and have my license with the county. I would be selling prepackaged baked goods.
Thank you
Vanessa

Jay

for baked goods, please follow process for ‘Food Vendors’ near application link. Thank you.

Scott
Guest
Scott

I sell kites, toys and light up novelty items. Is that acceptable?

Jay

Yup, kids books & toys are always welcome!

Melanie
Guest

I teach piano lessons. Would it be accepted to have a music booth and set up a digital keyboard for kids to try out?

Jay

Melanie, thanks for following our process & asking here first. Yes, we think this could be an interesting combination and you would be accepted.

Nina Crittle
Guest

Are you accepting desserts? Packaged treats?

Jay

if you sell food/baked goods, please search ‘Food Vendor’ on this page and reach out to us to be pre-approved to register.

Thank you.

Ashley mawhorter
Guest
Ashley mawhorter

I would love to be apart of this. What do I need to do. I sell ore packaged treats. Desserts.

Jay

ore? if you sell food/baked goods, please search ‘Food Vendor’ on this page and reach out to us to be pre-approved to register.

Thank you.

Chelsie Stringham
Guest

I am trying to find the link to sign up to be a vendor but don’t see it anywhere on here! Maybe you already have a DotDotSmile girls Twirly Dress vendor for the 9/7 Event, I don’t see a List for that one yet. I see you do for the Aug Event. I would love to come in Sept!!

Jay

Hi there, you can apply to available event by clicking on ‘Apply…’ link. Take a look at our tutorial video on how to become a vendor at our event: https://youtu.be/37pziS5jqlk
Thank you.

Carrie McDowell
Guest

You’ve mentioned there is electricity for one main light. We have bulb string lights. Is that acceptable?

Jay

Hello Carrie, so we do provide electricity for your main light but we require those to be either CFL or LED in order to make sure we all have electricity to share. Also, it may be easier for you to find LED lights with batteries. We typically use battery powered lights for all our light source as it’s easier to manage, fyi.

Nina Crittle
Guest

Are you still looking for sweet treat vendors for July 6th? What do I need to do if so?

Jay

Yes we are. Message us here: https://clearcharity.org/contact-us And please include what you sell along with link that has pictures for approval. Thank you.

Lucy Starr
Guest

Where is the application? I paid $45 for the event and never got a link for the application. I did get a receipt.

Jay

I see that you found the link in the donation receipt. 🙂

Jaime
Guest
Jaime

what else do I need to do to complete this application.

Jay

You need to complete service kit using link and password sent to you via email. Thank you.

Gisselle
Guest

Snowie Icy Desserts would love the opportunity to participate in this event. Please let us know if you have a vending opportunity for our Hawaiian Shaved Ice business. Thank you
Gisselle

951-216-8252

Jay

Hello! Thank you for reaching out, please use this link to contact us and we can discuss further: https://clearcharity.org/contact-us

Mayela
Guest

Are premium booths still available for 7/6?

Jay

Yes!

Cara De La Cruz
Guest

Do you furnish Electric if we need to bring lights?

Interested in July and Aug events. I do Mary Kay

Jay

Yes, there is electricity provided for each vendor to plug in 1 main light. You’ll need to bring your own extension cable, surge protector & carpet/door mat to cover exposed wires.

Michelle McLachlan
Guest

Are premium booths still left?

Jay

Hi there, it helps to specify which one. But both have some premium booths left

Michelle McLachlan
Guest

Great, I’m looking at both dates

Dianna
Guest

How many attendees do you usually have?

Jay

Last event we had in May, we had about 500 people there at the event.

Ana
Guest
Ana

Insurance needed? Permit needed?

Jay

As long as you’re not selling something that’s considered high risk, you can sign wavier. Health Permit is needed if you’re selling food item.