Vail HQ Charity Craft Fair Vendor Info

 

[Video Guide on HOW TO Register as a vendor]

 

Event Website: CharityCraftFair.com

Event Location: Vail HQ  |  32115 Temecula Pkwy, Temecula, CA 92592

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Saturday, 12/14 | 4P-8POPEN
 Temecula Chilled – You’ll be encouraged to decorate your booth for a vendor booth contest
FB Event Page: https://www.facebook.com/events/2532232330431185/

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Would you like a notification when registration begins?
Join our Meetup Group to get notified on next event!

 

Event & Vendor Details

Expected Detail: Family Friendly event with lots of fun activities for kids!  Expected crowd of 500~700 people.
Vendor Type & Cost: Booth space is 10×10′ unless otherwise noted | Canopy or umbrella allowed | Registration fee goes up one week prior to the event, so Apply EARLY!  |  Food vendor & must get approval first (we’ll hold your spot for 2 days after approval)

10/27: Total 29 booths will be available as pictured below.

12/14: Limited vendor spaces available. More details coming soon

12/14 North Pole Fun, Family Faire by Clear Charity Vendor Donation
Standard Booths – SOLD OUT | $75 for Main Street Booths ($95 for #3 space) | $40 APPROVED Food Vendors

All Vendor Donation goes to Diaper Aid of Southern California Program to provide Diapers for families in need!

Vendor Fee/Donation: Vendor fee/donation is non-refundable. 

Please read all terms on this page carefully & make sure you can attend the event before applying.  If what you do is not listed within ‘Types of Vendors Allowed’, please ASK/comment below to make sure your application will be accepted BEFORE making a deposit & applying.
– If vendor cancels 30 days prior to the event, vendor will receive a 50% credit toward another event.
– If you get approved for a refund due to unique circumstance not listed on this page, you will be entitled a refund minus a 10% transaction fee. We require all vendor fees to be paid upon application.  Please look out for your email receipt for next steps.  And you can check your status in below vendor list on this page.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below, please include link where we can see the product/services you offer.

Types of Vendors Allowed: All types of Craft & Boutique Vendors are welcome.  We do allow MLM / Independent Consultants but there should be NO recruiting on site.  We only allow one vendor per brand.

This is Family Friendly, Kids Centered event and typically vendors cater to Kids (books, toys, & etc) gets busy as well as those that appeal to family as we do get hundreds of kids with parents visiting our events.

Sorry, we currently do not allow CBD or Vitamins at Vail Event at this moment.

No vendors with political, religious or similar focus would be accepted as we try to create event where everyone is welcome.

IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below.

Food & Drinks Vendors: Pre-packaged food (cottage license or similar) & drinks along with certain limited number of food vendors are allowed with prior approval. (see below)
Selection Process: Only one vendor of each brand will be permitted in order to prevent conflict.  If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve.  The organizer has the right to select vendors as they see fit to the particular event.
Vendor Space: You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc.  All tables much have tablecloth.

For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage)  We HIGHLY RECOMMEND bringing Battery Powered lights.  All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard.

Setup Time: Setup starts at 2 Hour Prior to the Event Start Time.  All Booths must be show ready by 20 Min prior to the event!
How to Apply: Click on link below for the date you want to apply.  EACH event will require a separate application.  When applying to be a vendor, you will be required to pay your vendor fee.  Afterward, please follow instruction listed on the email receipt you get for making a deposit.  Otherwise all deposit is non-refundable.

Once you apply & get accepted (listed below) you’ll get group emails to gain access to ‘SERVICE KIT’ where you can complete contract and get event details for vendors.

Questions? Have a question that’s not covered on this page?  Not sure if you’d be an approved vendor?  ASK using Q&A / Discussion at the bottom of the page.  We check Q&A section daily and be sure to give you an answer.  But please do search & read through these page as we do our best to cover all topics on this page.  Thank you.

 

Apply to be a vendor

Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)

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Food/Drink or Activity vendor?  Please reach out to us here (Select Food / Drink Vendor for an Event + send us link where we can see your product for approval)

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Click here to send EMAIL to Apply for December 14 Event

Due to limited spacing please email us your vendor information using the link above to be approved. Please include link to your website or sample images of your product(s).

Interested in #3 spot? (15×10 space), reach out here to get approval & instruction.

Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates.  If you apply for a Brand that’s already on the list, you will be auto-rejected.  If there’s vendor that’s similar to what you do, please check with us first using comment section below.  If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed.  After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process. You can check your application status LIVE below using Confirmed Vendor List

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We’ll either make announcement of selection status via email or Meetup Event page using comments.   If you are selected, you typically will get a response from us within 2~3 days.  Please check SPAM folder.

 

Important!

  • CRITICAL: Add ccf@clearcharity.org and inquiry@clearcharity.org to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything in your inbox)
  • How to check STATUS of your application: Vendor List BELOW is the Most Current information we have available.  Once your application has been received, it will be listed below PENDING list automatically.  Once approved, it’ll move to ‘CONFIRMED’ vendor list.  Once you are confirmed, you’ll be included in group email we send to all approved vendors for next steps such as Service Kit & Contract.  You MUST complete Contract to be assigned a booth space.  This email will come from ccf@clearcharity.org or inquiry@clearcharity.org
  • Please Do Not call our office to inquire about vendor info or status.  Our office team do not have any vendor related info beside what is listed here
  • Questions?  Please read / search this page first and if it’s not answered, please use comment below for any questions you might have.  We do check Q&A section regularly.

 

Thank you for considering becoming a vendor.  Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.

Click here for more info on Diaper Aid program

 

Check out Pictures from PREVIOUS event

 

Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise.  Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you.  We reserve right to refuse or cancel vendor at any time for any reason.  If we cancel your registration, we will provide you with full refund on vendor donation.  Otherwise your vendor donation is non-refundable once submitted.

 

Confirmed Vendor Listing


 

12/14/19 Accepted Vendors

Status
Vendor Name
What type of craft / products do you offer?
CompleteAT&TtvFree prizes, Plastic Travel Cups and Chip Clips
CompleteC's D's Hidden Treasures Boutique by Denise & Christina Teething rings, baby bibs, burp cloths, onesies, blankets, hooded towels, purses
CompleteCraftswoman Creations Glittered tumblers
CompleteFace PainterFace Painter
CompleteFairybowsboutiqueHandmade fabric hair bows
CompleteGeorge & Grace Wine JamzJams
CompleteKelly's ToffeeHomemade Toffee
CompleteL & S Creation'sCustom ornaments, shirts, glassware etc
CompleteLaces Custom LodgesBirdhouses and feeders
CompleteLake Shore Learning CenterFree Crafts for Kids
CompleteMoonflower RanchPhotography, Unicorn
CompleteOILS AND ORCHARDSWe make beautiful hand made malas and vibration jewelry, bath, body, personal care, home, pet, and garden products. Along with the items above we also make products used for your daily wellness and emotional needs. We also make smudge supplies (herbal wands, moon infused Sprays with crystals) We lovingly hand craft seasonal decorative pieces for your home and garden pleasure too! I will also have Christmas themed ornaments and home decor items.
CompletePaint TimePaint on a hand drawn stenciled 8x10 canvas to take home for $5
CompletePatty’s Plant MadnessSucculent plants in hanging glass spheres
CompletePopurri Jewelry and accessories
CompleteShort & Sweet Body CareBody Care Products
CompleteSugar Momma’s Cookie Co.Handmade Sugar Cookies
CompleteSugar SkulzPop-up Sugar Art Workshop - Decorate Sugar Snowflake Ornament - $5 - For decoration purpose and not for consumption
CompleteTemecula Modern DentistryDental Services
CompleteXochi The Handmade Boutiquecrochet items, paper crafts, sewn dog bandanas

 

10/27/19 Vendors waiting for Review & Waitlist – N/A

Status
Vendor Name
What type of craft / products do you offer?
FULLMain Street BoothsUpdated 10/17
FULLStandard BoothsUpdated 10/17

 

Have Questions?  Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)

135 replies
  1. Jim Lace
    Jim Lace says:

    Why can’t i get anyone to respond to my questions? Why don’t u just refund me my money and give my space to someone on the waiting list. I have never had this situation in doing a show. Thank u

    Reply
    • Tonie
      Tonie says:

      Hello Jim. I’m sorry for a delay in the response time. We have been out of the office due to the holiday. Please check your spam folder as sometimes our emails get filtered in there. We sent out the service kits last week. I’ll resend it to you in case it didn’t get sent. Again I apologize for the delay.

  2. ELIZABETH PRECIADO
    ELIZABETH PRECIADO says:

    Hello, I interested in being a vendor at the Family Faire. I make unique popular princess barrettes and Golf Ball Ornaments of Princess Leia, Grinch, Abominable snowman, Charlie Brown and many more. All my items sell for $5.00 and are custom made.

    Reply
  3. AIDA RIVERARAMIREZ
    AIDA RIVERARAMIREZ says:

    Good morning I am the owner of Ramirez’ Tiers of Joy and would like to sign up for the Dec 14 event. Is there availability as I would like a main street booth? We are a bakery that offers different forms of pastries: scones, muffins, breads, cupcakes, pies, cookies, gluten free desserts and keto desserts. Will we be accepted if we register?

    Reply
  4. Stacy Varela
    Stacy Varela says:

    Are you still looking for vendors? I would like 2 side by side booths.
    1: Creative Creations – Hair bows, Super Hero capes, bubblegum bead necklaces, sports bracelets and other handcrafted children’s items.
    2: Style Snaps – Interchangeable Snap Jewelry.

    Reply
    • Tonie
      Tonie says:

      Hello Stacy, yes we are still looking for vendors. We have space #3 we can offer to you. Its a 15×10 space. Please refer to the vendor map. Both companies would be allowed. Thank you

  5. Julie Keene
    Julie Keene says:

    Hi I’m a beautycounter (clean makeup and personal care prouducts for the whole family) consultant interested in applying to be a vendor. Please let me know if I should still apply, thank you

    Reply
  6. Amber Luly
    Amber Luly says:

    Hi ! I would like to sign up for the 10/27 event. I have a boutique offering clothing and accessories for the modern mama and her tribe so I wanted to make sure there won’t be any conflict with the dress vendors listed before applying.

    Thanks !
    Amber
    Love Lesson Clothing

    Reply
    • Tonie
      Tonie says:

      Hi Nina we have one bakery vendor signed up already. They offer different forms of pastries. If you don’t mind sharing the venue with one other snack vendor then please feel free to sign up!

    • Nina crittle
      Nina crittle says:

      Hi, I haven’t sent in the application. I was going to do that today. I just wanted to make sure it was still ok. I know you said there is another baker and if I didn’t mind, I could be a vendor as well.
      Also what are the Main Street Booths? I see vendors pay extra for that.

    • Tonie
      Tonie says:

      Yes it is still okay to sign up. Main Street booths are premium booths that are located on the main walk way of the venue.

  7. reagan55
    reagan55 says:

    Hi again,
    I am on the pending list for a standard.If you Still have open spaces for a main street booth would I be able to upgrade?
    Thank you,
    Deni

    Reply
  8. Idalis
    Idalis says:

    Hello, we own a business that makes pastries, cupcakes, breads, scones, and muffins. Could we apply to attend the vendor events or are we too similar to other booths? We are looking at September and October Events

    Reply
    • Tonie
      Tonie says:

      We would love to have you come out to this Saturday’s event. We will be creating the vendor map tonight so if you can sign up ASAP that would be appreciated. Thank you!

  9. Meagan
    Meagan says:

    Not sure if this is where I ask a question at but just wondering if anyone knows if there is electrical hookup for lighting there? 😬sorry if this is the wrong place to ask.

    Reply
    • Jay
      Jay says:

      This is right place to ask. 🙂 For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage) We HIGHLY RECOMMEND bringing Battery Powered lights. All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard if you want to use electricity.

  10. Lucille Starr
    Lucille Starr says:

    Under 10/17/19 Confirmed Vendors and PENDING Vendors there is a message
    “ Error requesting dat:cURI error 28: Operation timed out after 5000 milliseconds with 0 bytes received “ Can this please be fixed so we can see who the vendors are for 10/27? Thank you

    Reply
    • Jay
      Jay says:

      I’m sorry but I’m unable to replicate that error on my end, I tried different browsers. Try using different PC or restarting your browser?

  11. Keri Collins
    Keri Collins says:

    Hi
    I would love to sell my children’s book and journal at the fair Sept 7 but I see you have Usborne books too and was wondering if that would be a conflict.

    Here is the link to my website that show my book and journal
    http://keritcollins.com/

    Or here is a link to my book on Amazon https://www.amazon.com/dp/1948604183/ref=cm_sw_r_sms_c_api_i_HGRKCbXY9WCV1

    I have free coloring pages and crayons for the kids and stickers.

    If you have room I would love to read my book to the kids too.

    Thank you!
    Keri T Collins

    Reply
  12. Amberlyn Frey
    Amberlyn Frey says:

    Hello, I completed registration and paid for 8/10. I am a Color Street stylist. However, I looked and saw that I am waitlisted. I was never made aware that my contract was not complete and this was the case. Can you please update me as I was prepared to attend tomorrow. Thank you!

    Reply
    • Jay
      Jay says:

      Hi there, we had another color street vendor signed up a day before but it seems like you signed up after anyway, so we put your name under waitlist. At this point, original color street vendor is contracted for today’s event so we would not be able to accept you at this moment. If anything changes, we’ll reach out to you. Once today’s event is over, we’ll reach out to you in next couple days to discuss option for you as well. Thank you.

    • Amberlyn Frey
      Amberlyn Frey says:

      That’s unfortunate as no one was listed when I submitted. When can I expect a refund for the event?

    • Amberlyn Frey
      Amberlyn Frey says:

      I would also respectfully like to address your comment that I ‘signed up anyway.’ I saw on a social media post this event was still
      In need of vendors and when I inquired I was told Color Street was still available AND the list showed no one confirmed. I followed instructions, read thoroughly and completed big parts of registration including payment which is your first step. The only reason I did not show up like poor Dayna below is because I inquired and thought it was strange I didn’t receive an email with instructions for he event. Had I not checked on this (which also very difficult to identify and get a hold of anyone) the night before the event I too probably would have showed up. Your system did not list another CS person, the system did not auto reject me if there was one confirmed and no one reached out to me. It is clear this is not a isolated issue as you have another person below who is in the same situation as me for the same event. I’m a small home based business and always am respectful of others when they have secured an event. Unfortunately you mislead 2 other individuals for this event and are not taking responsibility. I would like a refund please. Thank you!

    • Dayna Dahl
      Dayna Dahl says:

      The same happened to me also. I also did not see another Color Street stylist for this date, I submitted payment and contract the same day I got it so I thought I was good to go. I went to the event today to have them tell me the same. It is very unfortunate since I spent 2 1/2 hrs just to get there, just to find out that I was waitlisted and spent another 2+ hrs to get home.

    • Amberlyn Frey
      Amberlyn Frey says:

      I’m sorry Dayna. I probably would have done the same but inquired the night before, which was very difficult to even identify the information. The situation was handled very poorly. I hope they will take care of this appropriately.

    • Jay
      Jay says:

      Dayna & Amberlyn, first of all, I apologize for any confusion on my end. So I had chance to look up the record and we had first color street vendor who signed up on 7/18/2019 22:02:04. And both of you signed up on 7/19. Which means by the time you signed up, there would have been a Color street on the list above, which is LIVE and INSTANT as soon as a vendor completes registration process. (which you guys did correctly as well). Our policy is to put any additional vendor application of existing brand on wait-list. Having said that, we probably could have reached out to you to let you know that you’ve been wait-listed as well and this process will be added in the future to improve communication on our end. We have not done this in the past since we do update status ‘LIVE’ on this page. We’ll be reaching out to both of you this week to discuss your options. Thank you.

  13. Sandra
    Sandra says:

    I will like to be a vendor for the 8/10 event. We are a women focused gym. We cater to moms and provide free Childwatch to the clients. We also do kids camps for the clients kiddos. Please let me know if we can be a vendor.

    Reply
  14. Peggy
    Peggy says:

    I’m curious to know why no CBD oil vendors are allowed. Specifically oil that is organically grown and pure, not the kind you find on store shelves or in gas stations. I have so many customers who use the oil I sell and hundreds of friends who use it for their special needs kids. With 1 in 6 kids having a learning disorder nowadays and certain CBD oils showing great promise helping these kids I’m really surprised that an event geared towards kids would not allow it. Just curious to know why. Thank you for your time.

    Reply
  15. Jude R Washington
    Jude R Washington says:

    Hi there! I got an email from you guys a couple of days ago regarding an opening in September and I responded right away (same day) but did not get the link to register. I’m with The Snack Shack. Can you please send it to me? I also checked my spam and nothing there. Thank you!

    Reply
    • Jay
      Jay says:

      Jude, if you need help registering, please review video on the top of this page. It has info on entire registration process. Thank you.

    • Jude R Washington
      Jude R Washington says:

      Hi It shows “Accepted” under my status for September but I have not received a service kit. Please advise.

    • Jay
      Jay says:

      Hi there. We have not sent that September notification yet we will be sending it out probably next week. So you do not have to worry at this point

    • Jude R Washington
      Jude R Washington says:

      O.k thank you. To date, I have not received it yet. Have they been sent out since the last response was from last week?

    • Jay
      Jay says:

      Sorry, there was some delay in releasing SEPT booth assignment as few things have changed. you’ll seen an email from us today. 🙂 And you’re confirmed for the event, fyi.

    • Jay
      Jay says:

      Hello Lucy, on top of this page, we have a video to guide you through the registration process. Hope it helps!

    • Jay
      Jay says:

      Hi Vanessa, you’re not allowed to have your own raffle as we run a event-wide raffle on our end. But if you’d like to promote your service / products as a prize, we’d love to get your product/service donated to be raffled off for a good cause & we’ll promote your booth & services as we announce raffle prize. Thank you.

  16. Dana
    Dana says:

    Hello, I make slimes. I don’t have an etsy shop yet, but I have an instagram account, I would love to join this event to promote/sell my products. Am I allowed to join?

    Reply
  17. Tiffany
    Tiffany says:

    Hi,
    I’m looking to become a vendor. I work for a surrogacy agency and would love to be a vendor or sponsor. Would my company be aloud to join?

    Reply
    • Jay
      Jay says:

      Hello Tiffany, I’m not sure if you’d be a good fit at our event as we try to promote more of family fun. Thank you for checking with us first.

  18. Rhonda
    Rhonda says:

    Hello, I have written my own children’s book and would like to be a vendor at this event to help market/sell it. I see you have Usborne books and I do not believe there would be a conflict but I would like to be sure before I pay the deposit.

    Thank you!

    Reply
    • Jay
      Jay says:

      For this brand, you can sign up as long as there’s not another vendor under that brand on the list. I don’t believe there is as of now.

  19. Linda Dzihan
    Linda Dzihan says:

    Hello, I am interested in being a vendor for this event. I sell custom fleece blankets and custom beaded jewelry.

    Reply
  20. Vanessa Spinaio
    Vanessa Spinaio says:

    Hello,
    Wondering if all the food vendor spots are filled before I apply. I’m a home-based baker and have my license with the county. I would be selling prepackaged baked goods.
    Thank you
    Vanessa

    Reply
    • Jay
      Jay says:

      for baked goods, please follow process for ‘Food Vendors’ near application link. Thank you.

    • Jay
      Jay says:

      Melanie, thanks for following our process & asking here first. Yes, we think this could be an interesting combination and you would be accepted.

    • Jay
      Jay says:

      if you sell food/baked goods, please search ‘Food Vendor’ on this page and reach out to us to be pre-approved to register.

      Thank you.

    • Jay
      Jay says:

      ore? if you sell food/baked goods, please search ‘Food Vendor’ on this page and reach out to us to be pre-approved to register.

      Thank you.

  21. Chelsie Stringham
    Chelsie Stringham says:

    I am trying to find the link to sign up to be a vendor but don’t see it anywhere on here! Maybe you already have a DotDotSmile girls Twirly Dress vendor for the 9/7 Event, I don’t see a List for that one yet. I see you do for the Aug Event. I would love to come in Sept!!

    Reply
    • Jay
      Jay says:

      Hello Carrie, so we do provide electricity for your main light but we require those to be either CFL or LED in order to make sure we all have electricity to share. Also, it may be easier for you to find LED lights with batteries. We typically use battery powered lights for all our light source as it’s easier to manage, fyi.

  22. Gisselle
    Gisselle says:

    Snowie Icy Desserts would love the opportunity to participate in this event. Please let us know if you have a vending opportunity for our Hawaiian Shaved Ice business. Thank you
    Gisselle

    951-216-8252

    Reply
    • Jay
      Jay says:

      Yes, there is electricity provided for each vendor to plug in 1 main light. You’ll need to bring your own extension cable, surge protector & carpet/door mat to cover exposed wires.

    • Jay
      Jay says:

      As long as you’re not selling something that’s considered high risk, you can sign wavier. Health Permit is needed if you’re selling food item.

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