Vail HQ Charity Craft Fair Vendor Info
[Video Guide on HOW TO Register as a vendor]
Event Website: CharityCraftFair.com
Event Location: Vail HQ | 32115 Temecula Pkwy, Temecula, CA 92592
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Sunday, 10/27 | 4P-8P – OPEN
Halloween Edition – You’ll be encouraged to decorate your booth & have candies to hand out
FB Event Page: https://www.facebook.com/events/412344922742298/
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Event & Vendor Details
| Expected Detail: | Family Friendly event with lots of fun activities for kids! Expected crowd of 500~700 people. |
| Vendor Type & Cost: | Booth space is 10×10′ unless otherwise noted | Canopy or umbrella allowed | Registration fee goes up one week prior to the event, so Apply EARLY! | Food vendor & must get approval first (we’ll hold your spot for 2 days after approval)
Total 29 booths will be available as pictured below.
10/27 Halloween Fun, Family Faire by Clear Charity Vendor Donation All Vendor Donation goes to Diaper Aid of Southern California Program to provide Diapers for families in need! |
| Vendor Fee/Donation: | Vendor fee/donation is non-refundable.
Please read all terms on this page carefully & make sure you can attend the event before applying. If what you do is not listed within ‘Types of Vendors Allowed’, please ASK/comment below to make sure your application will be accepted BEFORE making a deposit & applying. IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below, please include link where we can see the product/services you offer. |
| Types of Vendors Allowed: | All types of Craft & Boutique Vendors are welcome. We do allow MLM / Independent Consultants but there should be NO recruiting on site. We only allow one vendor per brand.
This is Family Friendly, Kids Centered event and typically vendors cater to Kids (books, toys, & etc) gets busy as well as those that appeal to family as we do get hundreds of kids with parents visiting our events. Sorry, we currently do not allow CBD or Vitamins at Vail Event at this moment. No vendors with political, religious or similar focus would be accepted as we try to create event where everyone is welcome. IF YOU ARE NOT 100% sure if you’d be accepted, ASK FIRST using comment field below. |
| Food & Drinks Vendors: | Pre-packaged food (cottage license or similar) & drinks along with certain limited number of food vendors are allowed with prior approval. (see below) |
| Selection Process: | Only one vendor of each brand will be permitted in order to prevent conflict. If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve. The organizer has the right to select vendors as they see fit to the particular event. |
| Vendor Space: | You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc. All tables much have tablecloth.
For evening events, vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage) We HIGHLY RECOMMEND bringing Battery Powered lights. All extension cables MUST BE covered with rugs or duck tape to prevent trip hazard. |
| Setup Time: | Setup starts at 2 Hour Prior to the Event Start Time. All Booths must be show ready by 20 Min prior to the event! |
| How to Apply: | Click on link below for the date you want to apply. EACH event will require a separate application. When applying to be a vendor, you will be required to pay your vendor fee. Afterward, please follow instruction listed on the email receipt you get for making a deposit. Otherwise all deposit is non-refundable.
Once you apply & get accepted (listed below) you’ll get group emails to gain access to ‘SERVICE KIT’ where you can complete contract and get event details for vendors. |
| Questions? | Have a question that’s not covered on this page? Not sure if you’d be an approved vendor? ASK using Q&A / Discussion at the bottom of the page. We check Q&A section daily and be sure to give you an answer. But please do search & read through these page as we do our best to cover all topics on this page. Thank you. |
Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)
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Food/Drink or Activity vendor? Please reach out to us here (Select Food / Drink Vendor for an Event + send us link where we can see your product for approval)
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Interested in #2 spot? (15×10 space), reach out here to get approval & instruction. For all other spots, please use apply link above.
Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying for duplicates. If you apply for a Brand that’s already on the list, you will be auto-rejected. If there’s vendor that’s similar to what you do, please check with us first using comment section below. If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below to be wait-listed. After making deposit, Be Sure to fill out VENDOR information using Link within the Receipt Email to complete the registration process. You can check your application status LIVE below using Confirmed Vendor List
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We’ll either make announcement of selection status via email or Meetup Event page using comments. If you are selected, you typically will get a response from us within 2~3 days. Please check SPAM folder.
Important!
- CRITICAL: Add ccf@clearcharity.org and inquiry@clearcharity.org to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything on inbox)
- How to check STATUS of your application: Vendor List BELOW is the Most Current information we have available. Once your application has been received, it will be listed below PENDING list automatically. Once approved, it’ll move to ‘CONFIRMED’ vendor list. Once you are confirmed, you’ll be included in group email we send to all approved vendors for next steps such as Service Kit & Contract. You MUST complete Contract to be assigned a booth space. This email will come from ccf@clearcharity.org or inquiry@clearcharity.org
- Please Do Not call our office to inquire about vendor info or status. Our office team do not have any vendor related info beside what is listed here
- Questions? Please read / search this page first and if it’s not answered, please use comment below for any questions you might have. We do check Q&A section regularly.
Thank you for considering becoming a vendor. Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.
Click here for more info on Diaper Aid program
Check out Pictures from PREVIOUS event
Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise. Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you. We reserve right to refuse or cancel vendor at any time for any reason. If we cancel your registration, we will provide you with full refund on vendor donation. Otherwise your vendor donation is non-refundable once submitted.
10/27/19 Accepted Vendors
Status | Vendor Name | What type of craft / products do you offer? |
|---|---|---|
| Approved, Pending Contract | Color Street with Amberlyn Frey | Easy application Nail strips |
| Approved, Pending Contract | Lotus & Lion | Handmade gemstone jewelry |
| Approved, Pending Contract | Scentsy | Wax, Warmers, Diffusers & Oils |
| Approved, Pending Contract | Usborne Books & More | Children's books |
| Approved, Pending Contract | Paparazzi Accessories by L.B.G. | Jewelry |
| Approved, Pending Contract | Temecula Modern Dentistry | Dental Services - General Dentistry, Pediatric Dentistry, Specialty Dentistry |
| Approved, Pending Contract | Oils & Orchards | We make beautiful hand made malas and vibration jewelry, bath, body, personal care, home, pet, and garden products. Along with the items above we also make products used for your daily wellness and emotional needs. We also make smudge supplies (herbal wands, moon infused Sprays with crystals) We lovingly hand craft seasonal decorative pieces for your home and garden pleasure too! |
| Approved, Pending Contract | Dotdotsmile | Twirly dresses & boys clothes |
| Approved, Pending Contract | Dresses In Wonderland | Women's & Children clothing |
| Approved, Pending Contract | by Deni handmade jewelry | beaded bracelets, necklaces and keychains |
| Approved, Pending Contract | pikake & sun | Seasonal Home Decor with Canvas, Pom-Poms and Papers |
| Approved, Pending Contract | From The Heart Design | Children's Wooden Puzzles Baby Blankets |
| Approved, Pending Contract | Ramirez' Tiers of Joy | We are a bakery that offers different forms of pastries: Scones, Muffins, Breads, Cupcakes, Cookies |
| Approved, Pending Contract | Late Night Vinyl World By Sandra Stover | Wine glasses, t-Shirts with Vinyl, colored tiles, Vinyl Stickers and so much more. |
| Approved, Pending Contract | Nina's Sweet Treats | Homemade Desserts |
| Approved, Pending Contract | Mrs. Paltinean | Macarons |
| 10/12/2019 14:24:10 | Jennifer Leopold | http://www.wildflowerbowco.com |
| 10/13/2019 13:49:02 | Desiree | http://www.crunchi.com/desireesnowden |
10/27/19 Vendors waiting for Review & Waitlist
Status | Vendor Name | What type of craft / products do you offer? |
|---|---|---|
| 11 out of 14 taken | Main Street Booths | Updated 10/08 |
| 7 out of 16 taken | Standard Booths | Updated 10/08 |
Have Questions? Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)
Are you still looking for vendors? I would like 2 side by side booths.
1: Creative Creations – Hair bows, Super Hero capes, bubblegum bead necklaces, sports bracelets and other handcrafted children’s items.
2: Style Snaps – Interchangeable Snap Jewelry.
Hi I’m a beautycounter (clean makeup and personal care prouducts for the whole family) consultant interested in applying to be a vendor. Please let me know if I should still apply, thank you
Hi, I’m interested in your 10/27 event. I sell handmade hair bows. Would I be accepted?
http://www.wildflowerbowco.com
Hi ! I would like to sign up for the 10/27 event. I have a boutique offering clothing and accessories for the modern mama and her tribe so I wanted to make sure there won’t be any conflict with the dress vendors listed before applying.
Thanks !
Amber
Love Lesson Clothing
There’s only one other vendor that does women dress & you can check out her selection here: http://www.dressesinwonderland.com
Hi Are you still accepting food vendors? I am licensed home baker and make truffles, fudge, brownies, cookies etc
Can I apply for Oct 27th
Hi Nina we have one bakery vendor signed up already. They offer different forms of pastries. If you don’t mind sharing the venue with one other snack vendor then please feel free to sign up!
Hi, I haven’t sent in the application. I was going to do that today. I just wanted to make sure it was still ok. I know you said there is another baker and if I didn’t mind, I could be a vendor as well.
Also what are the Main Street Booths? I see vendors pay extra for that.
Yes it is still okay to sign up. Main Street booths are premium booths that are located on the main walk way of the venue.
Hi again,
I am on the pending list for a standard.If you Still have open spaces for a main street booth would I be able to upgrade?
Thank you,
Deni
Hi yes, if you would like to upgrade please send an email to ccf@clearcharity.org with your vendor name and that you would like to upgrade your booth. Thank you
I sent the e-mail!
Thank you. You should receive a follow up shortly 🙂
Thank you!
Hello, we own a business that makes pastries, cupcakes, breads, scones, and muffins. Could we apply to attend the vendor events or are we too similar to other booths? We are looking at September and October Events
Unfortunately, for September we have are full for baked good vendors. We still have openings for the October event. Please sign up.
We just signed up and paid. Are food vendors allowed to be in Main Street Booths? If so, can I pay the $15 difference for us to be upgraded?
Yes, can you please email us at ccf@clearcharity.org with full details and we can make this happen. Thank you.
Hi there, I make beaded jewelry and would love participate in this event!
Only 5 spots left. Please sign up now
Done.
Thank you!
Hi there! I’m pretty sure I’m disqualified because our product is faith based. But figured it doesn’t hurt to let you take a look & let me know😊
We would love to have you come out to this Saturday’s event. We will be creating the vendor map tonight so if you can sign up ASAP that would be appreciated. Thank you!
sept.7 event- interested joining ,selling handmade bags let me know if still open.. thank you
Yes, we’d love to have you with us!