Vail HQ Charity Craft Fair Vendor Info

Event Website: CharityCraftFair.com

Summer Hours are in effect from June ~ August
Summer Hours: 5P – 9P

Event Location: Vail HQ  |  32115 Temecula Pkwy, Temecula, CA 92592

Saturday, 7/6NOW OPEN

Saturday, 8/10 – on hold

Would you like a notification when registration begins?
Join our Meetup Group to get notified on next event!

 

Event & Vendor Details

Expected Detail: Family Friendly event with lots of fun activities for kids!  Expected attendance of 500+ people.
Vendor Type & Size: Full Size Booth: 10×10′ space,  Canopy Allowed | $45 vendor donation required to apply.

Total 30 booths will be available.  Vendors will need lights for their booths. (Energy efficient LED / CFL bulbs only to prevent power shortage)

Vendor Fee/Donation: Vendor fee/donation is non-refundable.  Please read all terms on this page carefully & make sure you can attend the event before applying.  If what you do is not listed within ‘Types of Vendors Allowed’, please comment below to make sure your application will be accepted.
– If vendor cancels 30 days prior to the event, vendor will receive a 50% refund
– If you get approved for a refund due to unique circumstance not listed on this page, you will be entitled a refund minus a 10% transaction fee. We require all vendor fees to be paid upon application.  Please look out for your email receipt plus an email from inquiry@clearcharity.org for the next steps.  Be sure to check spam folders.  If you do not respond or complete the remaining registration steps within a 48 hour period listed in the registration email, your vendor donation may be considered forfeit.If you’re not 100% sure if you’d be accepted, please search / ask using comment forms below before applying.
Types of Vendors Allowed: All types of Craft & Boutique Vendors are welcome.  Some pre-packaged food vendors are allowed with pre-approval.  We do allow MLM / Independent Consultants but there should be NO recruiting on site. (You can get their info if interested but recruiting cannot be your primary purpose.)  We only allow one vendor per brand unless specifically noted otherwise.  We do not allow CBD or Vitamins at Vail Event at this moment.
Food & Drinks Vendors: Pre-packaged food & drinks along with a limited number of food vendors are allowed with prior approval.
Selection Process: Only one vendor of each brand will be permitted in order to prevent conflict.  If multiple vendors sign up for same brand, it’ll be decided based on first come, first serve.  The organizer has the right to select vendors as they see fit to the particular event.
Vendor Space: You will be responsible for furnishing the booth including Table, Chairs, Canopy (optional) & etc.  All tables much have tablecloth.
Setup Time: Setup starts at 2 Hour Prior to the Event Start Time.  All Booths must be show ready by 20 Min prior to the event!
How to Apply: Click on link below for the date you want to apply.  EACH event will require a separate application.  When applying to be a vendor, you will be required to pay your vendor fee.  Afterward, please follow instruction listed on the email receipt you get for making a deposit.  Otherwise all deposit is non-refundable.
Questions? Have a question that’s not covered on this page?  Not sure if you’d be an approved vendor?  ASK using Q&A / Discussion at the bottom of the page.  We check Q&A section daily and be sure to give you an answer.  But please do search & read through these page as we do our best to cover all topics on this page.  Thank you.

 

Interested? Here’s how you can become a vendor!
(PLEASE READ below ‘IMPORTANT’ Notes before applying)

——–

If you’re a Food/Drink or Activity vendor such as Face Painting / Balloon Animals, please reach out to us here (Select Food / Drink Vendor for an Event)

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Apply for July 6th Event
Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying.  If you are interested in being on wait-list for a brand that’s ‘Pending’, please comment below and you’ll be wait-listed.

——–

Apply for August 10th Event – on hold
Check Confirmed Vendor List at the BOTTOM of the page BEFORE applying.

 

We’ll either make announcement of selection status via email or Meetup Event page using comments.   If you are selected, you typically will get a response from us within 2~3 days.  Please check SPAM folder.

 

Important!

  • CRITICAL: Add inquiry@clearcharity.org to your contact as sometimes our emails goes to Spam folder. (Check SPAM folder if you don’t see anything on inbox)
  • Once you are approved, you will get an email to the email address used to register with to finish the vendor application process. You will have a 2 day window to complete next step to reserve your spot. If you do NOT respond in those 2 days, your space may given away and you will NOT get a refund of initial deposit.  Please be sure to enter CORRECT email address & check SPAM folder.  This email will come from inquiry@clearcharity.org
  • Please Do Not call our office to inquire about vendor info or status.  Our office team do not have any vendor related info beside what is listed here
  • Use comment below if you have any questions that’s not listed on this page.

 

Thank you for considering becoming a vendor.  Your participation benefits Diaper Aid of Southern California programs serving over 500+ children in the local area.

Click here for more info on Diaper Aid program

 

Check out Pictures from PREVIOUS event

 

Terms & Conditions. All our events are on Rain or Shine unless we make announcement otherwise.  Electricity is not guaranteed and any cost involved in providing electricity will be passed on to you.  We reserve right to refuse or cancel vendor at any time for any reason.  If we cancel your registration, we will provide you with full refund on vendor donation.  Otherwise your vendor donation is non-refundable once submitted.

 

7/6/19 Confirmed Vendors

Status
Vendor Name
Completecolor street
CompleteDot Dot Smile children's dresses
CompletedoTERRA
CompleteScentsy
CompleteRodan and Fields
CompleteMary Kay by Cara
Pending ContractMexi Art
Pending ContractNorwex
Pending ContractOrigami Owl
Pending ContractPaint Time
Pending ContractStudioPasat
Pending ContractTrailhead Family Chiropractic
Pending ContractVoniTess Creations
Pending ContractInca's Empire Novelties

 

7/6/19 PENDING Vendors

Status
Vendor Name
Accepted 6/18/19Arbonne with Courtney
Contract Complete, Accepted 6/18/19HandiWork LLC
Contract Complete, Accepted 6/18/19Oils & Orchards
Accepted 6/18/19Thrityone bags and custom Led baloons
No ResponseSnowDay SnowCones

 

8/10/19 Confirmed Vendors

Status
Vendor Name
PaidPaparazzi Accessories- Independent consultant
PaidDot Dot Smile children's dresses
PaidPaint Time
PaidColor street
Paid - 6/8 linkRosie's herbal Garden corporation
PaiddoTERRA

 

8/10/19 PENDING Vendors

Status
Vendor Name
Accepted 6/18/19Arbonne with Courtney
Accepted 6/18/19Thirtyone bags and Ozzy's Awesome Baloons
Accepted 6/18/19doTERRA
Dep ReceivedMary Kay by Cara

 

September Event Pending

 

 

 

Have Questions?  Use comment form below. (If you’d like to sign up as a vendor, please scroll up & complete Steps listed above)

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GisselleMayelaCara De La CruzMichelle McLachlanJay Recent comment authors
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Gisselle
Guest

Snowie Icy Desserts would love the opportunity to participate in this event. Please let us know if you have a vending opportunity for our Hawaiian Shaved Ice business. Thank you
Gisselle

951-216-8252

Jay

Hello! Thank you for reaching out, please use this link to contact us and we can discuss further: https://clearcharity.org/contact-us

Mayela
Guest

Are premium booths still available for 7/6?

Jay

Yes!

Cara De La Cruz
Guest

Do you furnish Electric if we need to bring lights?

Interested in July and Aug events. I do Mary Kay

Jay

Yes, there is electricity provided for each vendor to plug in 1 main light. You’ll need to bring your own extension cable, surge protector & carpet/door mat to cover exposed wires.

Michelle McLachlan
Guest

Are premium booths still left?

Jay

Hi there, it helps to specify which one. But both have some premium booths left

Michelle McLachlan
Guest

Great, I’m looking at both dates

Dianna
Guest

How many attendees do you usually have?

Jay

Last event we had in May, we had about 500 people there at the event.

Ana
Guest
Ana

Insurance needed? Permit needed?

Jay

As long as you’re not selling something that’s considered high risk, you can sign wavier. Health Permit is needed if you’re selling food item.